2009 - 2018  Copyright The Learnatory.  No part of this website may not be reproduced without expressed written permission from The Learnatory.  All rights reserved.

Policies

Community  |  Discrimination & Harassment  |  Policy on Sexual Harassment  |  Youth on Campus | Accommodations for Students  |  Accommodations for Staff  |  Computer, Electronic Resources & Network Policies  |  Tax Exempt Status  |  Eligibility  |  Program Closings (Weather or Other Emergencies)  |  Release of Student Information  |  Refunds & Withdrawals  |  Technology Platforms

 

The Learnatory is a non-for-profit, 501c3, educational organization providing learning centers and conduxting educational research.  The Learnatory consists of equal opportunity, affirmative action educators and administrators. The Learnatory reserves the right to change without notice any statement on its website concerning, but not limited to, rules, policies, tuition, fees, curricula, courses, and faculty.

The information on this web page is not comprehensive; rather it provides an overview of several fundamental Learnatory policies. More policies, including program-specific policies and procedures, and additional detail about the following policies, may be available upon request.

The Learnatory Community

Students associated with The Learnatory are held to all responsibilities of members of The Learnatory community. The Learnatory Honor Code sets the tone and outlines expectations for all members of The Learnatory community.  Learnatory students, staff and administrators pledge to abide by the Honor Code in both letter and spirit.

Honor Code

In order to create a safe and successful learning community, I commit to

  • Act with personal and academic integrity;
  • Participate fully in program activities and complete my own work to the best of my ability;
  • Treat all individuals—staff, students, and community members—with respect, including those of different races, cultures, religions, national origins, genders, gender identities, gender expressions, sexual orientations, ages, and abilities;
  • Treat all facilities and property with respect and care;
  • Observe all program rules and respect the authority of staff members.


I understand that my actions will shape our community, and that my membership in the community depends on my honoring this code.

Sign-In /Sign-Out

  • A parent or authorized adult must accompany each youth or teen student to and from each The Learnatory.
  • Each student must be signed in and out by a parent or guardian daily.
  • Each parent must provide a list of authorized persons allowed to pick up the student from The Learnatory.
  • Under no circumstances may a student leave The Learnatory without an authorized adult, or a signed “Permission to Release” form on file.
  • A “Permission to Release” statement must be signed by any parent wishing to have their child dismissed without the presence of an authorized adult.  A copy must be left with The Learnatory and the student must have a copy of the release to present to the instructor upon leaving the classroom.
  • All parents and students must Sign-In and Sign-Out their child(ren) of The Learnatory Summer Camp
  • Parents should look for any notes, letters, or messages addressed to them as well as any Announcements at the Sign-In/Out Table.
  • Each parent is responsible for providing current Emergency Contact Information for their child.


MONETARY HANDLING

No staff from The Learnatory may accept monies of any kind from any parent nor student except for the Executive Director and Specifically Designated Personnel.  Most transactions are  done online.

Financial transactions made directly with any Learnatory personnel except the Executive Director or Specifically Designated Personnel is done at the parent's own risk.
 
COURSE EXPECTATIONS

It is expected that personnel be present  as scheduled.  Staff is expected to be at their designated locations at least 15 minutes prior to the start of their assignment.  Film Production students may have meeting times in addition to regular class times – and are expected to attend.  Students are expected to come prepared to discuss activities, experiences, and interact with the class.

If a student is encountering any difficulty during the course, please notify the Executive or Assistant Director immediately to arrange to discuss the matter.

CREATIVE DEVELOPMENT

All projects created in The Learnatory classes become property of the student.  The Learnatory will work closely with students to protect their rights to projects they have created.  If there is interest in further developing or marketing a project created at The Learnatory after the class has ended, please contact the The Learnatory Executive Director at 347-787-0435.

COURSE CONTENT AND CLASS SCHEDULING

Course content and schedule of lessons are subject to change at the discretion of the Instructor or Executive Director to make classes more beneficial to the students.  The Learnatory reserves the right to re-schedule or cancel classes.  The Learnatory upgrades its classes often to keep up with constantly changing technology. 

 USE OF PHOTOGRAPHS               

The Learnatory respectfully requests permission to use photographs of personnel and students in our classes.  These photos are used without actual names, for promotional purposes only.  Photos may appear in print or electronically.  If you do NOT grant permission for your photo to be used, please sign where indicated on the Agreement Sheet at the end of this document.

STUDENT BEHAVIOR

Students are expected to behavior is a socially acceptable manner according to The Learnatory Honor Code. Each student incident will be handled on an individual basis.  HOWEVER, there are some behaviors that will warrant immediate dismissal – WITHOUT QUESTION OR HESITATION: 

  • Possession of and/or using tobacco, alcohol, drugs, firecrackers, firearms, or explosives
  • Violence of any kind at any level.
  • Bringing a weapon of any kind to camp
  • Visibly hurting another child or staff member


CHILD/SEXUAL ABUSE MANDATED REPORTING

 All Learnatory personnel are considered Mandatory Reporters.  Please see the Child/Sexual Abuse and Molestation Policy for detailed information.

ANTI-DRUG/ALCOHOL USE POLICY

The Learnatory follows a firm anti-drug use policy.  Any personnel suspected of being on drugs or under the influence of alcohol while at The Learnatory will immediately be removed from the premises until a determination is made. 
 
EMERGENCY DRILLS

Emergency drills may be planned from time-to-time by The Learnatory or by the facility being used by The Learnatory  to assure orderly movement and  evacuation  of  students  to  the  safest  area  in  the  event  of  an emergency.  The  plan  shall  provide  for  escape  routes  and  alternate  routes  for  all  students  and  teachers.

Teachers and  students  shall  be  informed  of escape  routes,  according  maps  placed by the facility hosting The Learnatory specifying  the  routes and procedures for evacuating the buildings.

COMMENTS

Our goal is to provide the best educational and entertainment experiences possible for our students.  That can only happen with your input, comments, and suggestions. 

Should you have any ideas, complaints, compliments, or comments, please share them with us so that we can continue to make The Learnatory the premiere STEAM Education Enrichment Program!  You may call 347-787-0435 at any time, or email us at dthompson@thelearnatory.org.

The Learnatory Policy on Discrimination & Harassment

The Learnatory does not discriminate or permit discrimination by any member of its community.  


ANTI-HARASSMENT POLICY

The Learnatory follows a firm anti-harassment policy.  

It is the policy of The Learnatory that no member of The Learnatory community—students, faculty, administrators, staff, vendors, contractors, or third parties—may sexually harass any other member of the community. Sexual harassment is a type of conduct prohibited under The Learnatory's Policy on Sexual Misconduct.

Youth on Campus

Because Learnatory programs often take place on college and private campuses, The Learnatory recently adopted a new Minors on Campus Policy. In addition to revising mandatory reporting obligations to align more closely with New York state law requirements, the policy ensure that all faculty and staff engaging with minors in youth programs undergo a background check and complete training.

The Learnatory Policy on Accommodations for Students and Staff
Accessibility Support for Individuals with Disabilities
Definition of Individual with a Disability


 The Learnatory complies with laws that protect individuals with disabilities from discrimination, including the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 (Section 504). The Individuals with Disabilities Education Act (IDEA) does not apply to The Learnatory.  The Learnatory's ability to fully enact these policies is determined by the extent to which the facility on which the program is being held enacts their own policies.


If a student has a documented learning, psychological, or physical disability, students may be eligible for reasonable accommodations or services.  Parents should contact The Learnatory at 347-787-0435 for more information. 

The Learnatory advises parents  that our instructors are not trained in the area of special education.  While reasonable efforts will be made to accommodate all students using concepts of individualized instruction, instructors are not expected to provide additional academic assistance or special instruction to students with learning, psychological, or physical disabilities over what would be provided to any student without such disabilities.  All students are expected to perform with a reasonable amount of support provided under normal circumstances. 

The Learnatory assumes the facilities upon which Learnatory programs are held  provides reasonable accommodations to qualified students with disabilities in order to provide students an equal opportunity to participate in its programs.

The Learnatory Computer, Electronic Resources & Network Policies

It is the policy of Northwestern University to maintain access to local, national, and international networks for the purpose of supporting its fundamental activities of instruction, research, and administration. Users of the network are to take the necessary measures to safeguard the operating integrity of the systems and the accessibility of other users. Read the policies online at www.it.northwestern.edu/policies/electronic-resources.html.

Uploading & Posting Media

To maintain a positive and safe learning environment for all students, students and program staff must not download or post inappropriate materials online, including, but not limited to, statements, pictures, images (likenesses), or videos of or about  Learnatory Programs or participants without obtaining the necessary permissions. Students and program staff members must not post images (photos or video) of students on public access websites. All photo and video usage must be approved by The Learnatory administration.

Because Learnatory students are minors, they do not have express permission to take or use images of other students. Likewise, program staff members do not have express permission to publish pictures or images of Learnatory students or other program staff members. 

Federal Copyright Compliance (Downloading & Sharing Files)

The Learnatory does not condone unlawful downloading and unauthorized peer-to-peer file sharing of copyright-protected works. Individuals who engage in these practices are in violation of University policy and may be subject to University disciplinary action as well as civil and criminal penalties. Misuse of the Internet is punishable by dismissal from Learnatory programs.


Instructors and staff are NOT to have ANY Internet contact with any students outside of class unless it is directly related to class projects and only with written permission from the student’s parent AND the Executive Director.  This includes online games and other forms of Internet entertainment.

Any email communication between a faculty and/or staff member and student, parent, or guardian on the Internet must list the Executive Director as a copied recipient of the same email at dthompson@thelearnatory.org.  The Learnatory personnel are contracted to not contact any The Learnatory students nor their parents or guardians for a period of two (2) years after the end of their contracted work with The Learnatory.

Parents or students may NOT contact nor contract The Learnatory instructors, contractors, volunteers, or other personnel regarding any projects, work, tutoring, or other activities to be done outside of The Learnatory. 

For example, parents may not ask The Learnatory instructors or other personnel if they repair computers, tutor outside of class, build websites, teach software outside of The Learnatory, nor conduct nor perform any activities for any The Learnatory students or parents, guardians, organizations, affiliations, or any other source or resource without expressed written permission from The Learnatory prior to the contact with The Learnatory personnel.  The same policy holds for all The Learnatory personnel regarding contacting any The Learnatory clients or affiliates.  The Learnatory personnel are under contract and may not have any outside contact with any The Learnatory clients or customers regarding work similar to that taught or created at The Learnatory for two (2) years AFTER the end of their contracted work with The Learnatory.

The Learnatory’s client-base, customer-base, and personnel-base have been developed at the extensive investment of time, research, and money by The Learnatory developers.  It is requested that those efforts be respected by not subjugating or soliciting our resources to do outside jobs.  We will be happy to assist you with any outside projects, whenever possible.

Please be advised, The Learnatory monitors and follows this policy extremely closely and does and will take strict and immediate appropriate action regarding unauthorized contact between The Learnatory personnel and clients/customers.

Parent Observation and Teacher Contact

Parents wishing to sit and observe their child’s working during class may sit at the tables outside the classroom/lab only where the facilities provide such a setting.  Parents are requested to not talk to their child nor the instructors while class is in session.


Parents are not allowed in the classroom at any time except 10 -20 minutes before and 10 -20 minutes after a class.  If a parent wishes to speak with an instructor, it may only be done during the 10 - 20-minute window.


Please be advised the teacher can only speak with a parent up to 10-minutes before the start of class in order to properly conduct last minute preparation that may be needed.

 For further discussion, a parent may contact the Executive Director at 347-787-0435 to arrange for an appointment.

Management of Accounts

The Learnatory reserves the right to suspend and delete user accounts (with or without prior notice) at its discretion if the services are used in a manner that violates applicable laws, applicable university policies, Learnatory's agreements with the service provider, Learnatory's student code of conduct, or rules of the Learnatory program in which a participant is enrolled. The Learnatory may also remove inactive accounts and delete user-created content. The Learnatory will delete accounts for students at the written request of parents withdrawing students from The Learnatory's programs.

Third-Party Websites

The Learnatory's website, program, and course materials may refer to third-party websites. Staff members review such websites for inappropriate content before referencing them. However, because web content continuously changes and is not controlled by The Learnatory, The Learnatory disclaims responsibility for the content contained on third-party websites. If you become aware of anything that may be inappropriate, please notify The Learnatory staff register@thelearnatory.org immediately.

The Learnatory Tax Exempt Status

The Learnatory is exempt from federal income tax under Internal Revenue Code Section 501(c)(3): The Learnatory tax exempt status information.

The Learnatory Policy on Eligibility

The Learnatory offers a variety of talent identification and academic enrichment and acceleration programs designed to meet the learning needs of students grade 3 through grade 12. Every program and each course type has eligibility criteria in order to create the best match between an enrolled student and the learning environment. Eligibility can be established using test scores (below-grade level, above-grade level, or grade level, depending on program and course type), a portfolio or previous participation in a Learnatory course with the same qualifying criteria within the last two years.  The Learnatory reserves the right to request additional information beyond the requisite test scores or portfolio requirements to make an admission decision. Final decisions about eligibility and program acceptance are made at the discretion of The Learnatory staff.

The Learnatory Policy on Program Closings (Weather or Other Emergencies)

The safety of staff and students is of utmost importance and the decision to close a program is not taken lightly. Before deciding to close a program due to extreme weather conditions, health or safety issues, and/or facility emergencies, The Learnatory consults with a variety of experts both inside and outside The Learnatory. Our commitment is to keep families, staff and the community informed of weather-related, health or safety-related and building emergency issues that may force a program closure.  Learnatory program staff will attempt to schedule make-up session(s) (in-person or online) to compensate for the time lost due to a program closing, if feasible based on the program’s structure and location. No refunds or prorated tuition will be granted in the event that a student cannot attend the scheduled make-up session(s). Any additional compensation may be determined on a case-by-case basis.
 
The Learnatory Policy on Release of Student Information

To protect the safety and privacy of the students, The Learnatory’s customary practice is not to share information concerning a student with anyone not identified in the student’s application materials as a parent/guardian without written consent. 

Unless required by law, needed for essential services as part of an approved agreement, or authorized by parent(s) or legal guardian(s), The Learnatory does not disclose personally identifiable information about its students to third parties. If The Learnatory receives parental consent, The Learnatory may provide names and addresses of individuals to third parties that have appropriate and relevant programs.

Information collected may be used for internal research projects and publications.

The Learnatory Refunds & Withdrawals Policy

For information about program withdrawals and refunds, visit the Refund & Withdrawal Policies page in the Enrollment section of the website.

The Learnatory Technology Platforms

The Learnatory's agreements with the providers of its main end user technology platforms require compliance with the Federal Educational Rights and Privacy Act (FERPA) and the Children's Online Privacy Protection Act (COPPA.)

When you register your child for a Learnatory program, you are indicating consent for The Learnatory to make use of these technology platforms in the delivery of programs and services to you and your child.

When you register your child for a Learnatory program, you are also indicating consent for The Learnatoryto allow your child to use other online tools and resources it selects for individual courses and programs within the limits of FERPA, COPPA, other applicable laws, and the Learnatory policies.

Schoology Privacy Policy & Terms of Use

The Learnatory may use Schoology as its learning management system. The privacy policy and terms of use are available on the Schoology website.

Google Apps for Education

The Learnatory may use Google Apps for Education in some of its programs to provide opportunities for online collaboration, to provide online storage for student and teacher-created resources, to host and distribute digital media in a secure environment, and to provision Learnatory email accounts. By registering your child for a Learnatory program, you give consent for The Learnatory to create Google Apps for Education accounts for you and your child and give consent to Google to provide the Google Apps for Education service to you and your child in accordance The Learnatory's agreement with Google.

The Learnatory's administrators have the ability to access, monitor, use, or disclose data available to end users within the end user accounts through the Google Apps for Education administrative console for the purpose of administering The Learnatory's programs, investigating concerns regarding student safety, or complying to requests from law enforcement authorities. Otherwise, The Learnatory will not use or share with third parties any user data in The Learnatory's Google Apps for Education domain without first obtaining additional user consent.

The Learnatory will make reasonable efforts to prevent unauthorized use of Google services in its domain, and will notify Google of any unauthorized use of, or access to, the Services of which it becomes aware. The Learnatory does not endorse content created by its students or their parents that may be housed or shared via Google Apps for Education.

Google agrees not to display advertising within The Learnatory's Google Apps for Education domain. For more information about privacy and security in Google Apps for Education, see www.google.com/edu/privacy.html